Company and LLP Compliance: ROC Filings, Secretarial, and Agreements
A company or LLP does not stop complying after incorporation. Every year, there are mandatory filings with the Registrar of Companies (ROC), board meeting requirements, statutory register maintenance, and various forms that must be filed within prescribed timelines. Missing a deadline means penalties that accrue per day of delay, and persistent non-compliance can lead to the company being struck off the register.
The firm handles annual compliance for private limited companies and LLPs in CSN (Aurangabad) and across India, ensuring filings are accurate and on time.
Annual ROC Compliance for Private Limited Companies
Private limited companies must file annual returns and financial statements with the ROC every year. The firm handles the full scope of annual compliance:
- Filing of Form AOC-4 (financial statements) within 30 days of the AGM
- Filing of Form MGT-7 (annual return) within 60 days of the AGM
- Conducting the Annual General Meeting (AGM) within 6 months of financial year end
- Filing of ADT-1 (auditor appointment) within 15 days of the AGM
- Maintenance of statutory registers and minutes books
Annual ROC Compliance for LLPs
LLPs have a lighter compliance burden compared to companies, but annual filings are still mandatory. The firm handles:
- Filing of Form 11 (annual return) within 60 days of financial year end
- Filing of Form 8 (statement of account and solvency) within 30 days of six months from financial year end
- Maintenance of the LLP agreement and any amendments
Board Meetings and Resolutions
Private limited companies must hold a minimum of four board meetings per year, with no more than 120 days between consecutive meetings. The firm assists with preparing notices, agendas, and minutes for board meetings and shareholder meetings, drafting resolutions for routine matters like opening bank accounts, appointing directors, and approving financial statements.
Statutory Registers
Companies are required to maintain statutory registers including the register of members, register of directors, register of charges, and register of transfers. The firm ensures these registers are maintained in compliance with the Companies Act and are updated with every change in shareholding, directorship, or charges.
Secretarial Compliance
Beyond annual filings, companies have event-based compliance requirements. These include filing forms for appointment or resignation of directors (DIR-12), change of registered office (INC-22), allotment of shares (PAS-3), creation or modification of charges (CHG-1), and alteration of the memorandum or articles of association. The firm handles all secretarial filings as they arise.
Agreements and Commercial Documentation
The firm drafts and reviews commercial agreements including shareholders' agreements, founders' agreements, non-disclosure agreements, employment contracts, vendor agreements, and lease agreements. Proper documentation at the outset prevents disputes and ensures that the rights and obligations of all parties are clearly defined.